Since 2007 · South Africa’s events house
Run like a congress.
Remembered like a party.
Medical congresses and AGMs. Year-end functions, golf days and weddings. ConfPro plans every one with conference-grade precision, so all your guests notice is the good time.
- Medical congresses
- Year-end functions
- Golf days
- White weddings
- Umembeso
- Sangeet nights
- AGMs with proxy voting
- Product launches
- Gala dinners
- Music festivals
- 21sts
- Team-building days
- Nikah and two receptions
- Awards evenings
- Izimbizo
- Charity auctions
2007
running conferences, galas and functions since
16
services, from strategy to secretariat
150+
event types we plan for, across 11 families
4
cities we work in most, and we travel
Same night, two run-sheets
The fun part is our job. So is everything behind it.
We learnt our trade on association and pharmaceutical conferences, where a late speaker or a missing certificate is not an option. That discipline is why a year-end function feels effortless.
What your guests see
Best year-end ever- 18:30 Bubbles on the terrace as the sun goes down
- 19:30 Three courses, and nobody waits for theirs
- 20:15 Awards. Short, sharp and actually funny
- 21:30 The DJ opens the dance floor
- 23:30 Last song. Lifts home are already waiting
What we see
Live run-sheet- 14:00 Generator tested and fuelled for stage 4
- 16:00 Final dietary count to the kitchen: 12 halaal, 8 vegan, 3 nut-free
- 17:30 Crew briefing, radio check, first-aid point open
- 20:10 MC cued; each speaker timed to eight minutes
- 23:00 Shuttle and e-hailing marshals on the kerb
- Next day Suppliers reconciled and your debrief report sent
What we run
Every kind of occasion. One standard.
Each family has its own planning template, compliance rules and guest experience. Pick yours to see how we run it.
Conferences & congresses
Association, medical and corporate congresses from 50 to 5,000 delegates.
Corporate events
Year-ends, kick-offs, town halls, offsites and client evenings.
Weddings
White, customary, Hindu, Muslim, Cape Malay and Jewish weddings, and every ceremony in between.
Private celebrations
21sts, milestone birthdays, showers, christenings and reunions.
Golf days & sport
Golf days, fun runs, corporate games and tournaments.
Product launches & activations
Launches, brand activations, sampling and roadshows.
AGMs & governance
AGMs, shareholder meetings and hybrid votes that stand up to scrutiny.
Charity & fundraising
Galas, auctions, charity golf days and benefit concerts.
Festivals & public events
Music, food and arts festivals, concerts, markets and fan parks.
Government & civic
Izimbizo, commemorations, state functions and public hearings.
Funerals & memorials
Funerals, memorial services, after-tears and tombstone unveilings.
How it works
Every event gets its own lead.
One named planner owns your event from the first call to the final debrief. No call centres, no hand-offs.
Talk to a planner- 01
Enquire
Tell us what you’re planning. A costed proposal with options follows, usually the same day.
No call centres
- 02
Plan
Your lead planner builds the budget, timeline and supplier line-up. You approve every detail before we book it.
You approve every detail
- 03
Deliver
Our crew runs the day from a live run-sheet, with backup power, contingency and a control room.
Nothing left to chance
- 04
Debrief
Feedback, final reconciliation and a post-event report, so next year is even better.
Why clients come back
How we work
Faster than an agency. Calmer than doing it yourself.
ConfPro runs on its own AI-assisted platform. Routine work happens automatically, and our planners spend their time on judgement, suppliers and your guests.
- A proposal in five minutes 5 min
- Your brief becomes a costed proposal with options while you are still on our site. A planner checks it before it reaches you, usually the same day.
- A live client portal 24/7
- Budget against actuals, RSVPs, payments, documents and tasks. You see what we see, any time, without asking for an update.
- Real-time updates Live
- RSVPs, payments and supplier confirmations reach you by WhatsApp or email the moment they happen. Nothing waits for a weekly report.
- Nothing slips On time
- Reminders, payment chasers, permit deadlines and crew call sheets go out on schedule. People step in where judgement is needed.
-
09:02
Brief received
Golf day for 144 players at Steyn City, shotgun start, prize-giving dinner.
-
09:06
Proposal drafted
Three options with halfway house, hole sponsors, carts and catering, priced line by line.
-
09:41
Checked by your planner
Your lead adjusts the tee-off schedule for a winter start and approves.
-
09:42
Portal live
Budget, four-ball list, sponsor boards and RSVPs, shared with your team.
Services
Sixteen services. Take one, or all of them.
Most clients start with planning and add services as the event takes shape. Every line is quoted separately, so you only pay for what you use.
Browse services- Strategy & consulting Objectives, concept and a plan that makes the numbers work.
- Bids & destination Win the hosting rights, then show delegates the best of South Africa.
- Venue sourcing & management The right room on the right date, contracted on fair terms.
- Budget & finance One budget, real-time actuals and no surprises at reconciliation.
- Delegate & guest management Registration, RSVPs, badges and check-in that just work.
- Content, programme & CPD Programmes, speakers, abstracts and accredited CPD points.
- Sponsorship & exhibition Packages that sell, floor plans that fill, exhibitors who rebook.
- Logistics & transport Airport to venue to hotel, on time and accounted for.
- Production & AV Staging, sound, light, screens and streams.
- Food & beverage Menus that suit every guest, from halal and kosher to braai.
- Brand & communications Campaigns, print, signage, social and PR around your event.
- Experiences & activations Launches, activations, incentives, team builds and golf days.
- Risk & compliance SASREA, permits, liquor, security, medical and POPIA.
- Post-event reporting Surveys, ROI, B-BBEE spend and sustainability reporting.
- Retainers & secretariat Year-round association and event-programme management.
- Weddings & social planning Full, partial or day-of planning for life’s big days.
Festivals and ticketing
Our own ticketing engine, built for festival gates.
Release phases, add-ons, rotating QR codes and offline scanners, with the per-ticket rate set out in your proposal. Already selling on Quicket or Howler? We pull those sales in, so every channel scans at one gate.
Explore ticketingOcean Sounds Festival
Weekend pass
Phase 2 · Gate C · Re-entry allowed
Code refreshes every 15 seconds
Screenshots don’t scan. Transfers and face-value resale happen in the app.
We work across four cities. And we travel.
26.15° S, 28.04° E
Johannesburg
Corporate head offices and year-ends. Product launches and press events.
33.92° S, 18.42° E
Cape Town
International association congresses. Destination and Winelands weddings.
29.86° S, 31.02° E
Durban
Medical and academic congresses. Hindu weddings with sangeet and mehndi.
25.75° S, 28.23° E
Pretoria
Government and civic events. Diplomatic receptions.
Your event, our job
Let’s make it one to remember.
Tell us what you’re planning and get a costed proposal with options, usually the same day. No obligation, and no sales calls unless you ask for one.