How we work
Proposals in five minutes. Updates the moment they happen.
ConfPro runs on its own AI-assisted platform. It drafts, reminds, chases and reports, so our planners spend their time on your event rather than on admin.
5 min
A proposal in five minutes
Your brief becomes a costed proposal with options while you are still on our site. A planner checks it before it reaches you, usually the same day.
24/7
A live client portal
Budget against actuals, RSVPs, payments, documents and tasks. You see what we see, any time, without asking for an update.
Live
Real-time updates
RSVPs, payments and supplier confirmations reach you by WhatsApp or email the moment they happen. Nothing waits for a weekly report.
On time
Nothing slips
Reminders, payment chasers, permit deadlines and crew call sheets go out on schedule. People step in where judgement is needed.
Your client portal, live
Sign in any time to see your budget against actual spend, RSVPs per function, payments, documents and the tasks waiting on you. Both families, or your whole committee, can have their own logins.
Example portal · Ndlovu–Mokoena union
Umabo · Saturday 20/02/2027
Budget
R412,300
of R450,000 committed
RSVPs
186
of 220 invited replied
Payments
2 of 3
Final balance due 14/02/2027
Tasks
41 of 48
3 waiting on you
- 08:14Thandeka Mokoena RSVP’d yes for umabo (+1).
- 09:02Deposit of R45,000 received from the Ndlovu family.
- 10:30Marquee supplier confirmed delivery for Friday 07:00.
- 11:45Caterer received final dietary totals: 18 halal, 9 vegetarian.
What runs on its own
- Instant acknowledgement of your brief by email and WhatsApp
- RSVP reminders and confirmations with directions
- Payment reminders three days before, on the day and a week after
- Permit and licence deadlines counted back in working days
- Crew shift offers and call sheets the day before
- Supplier document expiry checks
- Post-event surveys and CPD certificates
And what doesn’t
People approve what matters
Proposals, contracts, refunds, price changes and anything with legal effect are approved by a ConfPro planner before they happen.
Sensitive details never reach AI
Dietary, health and religious details stay in our own system. AI only ever sees totals.
Disclosed under POPIA
Our privacy notice explains how we use AI and where processing happens, including cross-border transfers under section 72.
Read the details in our privacy notice.
Your event, our job
Let’s make it one to remember.
Tell us what you’re planning and get a costed proposal with options, usually the same day. No obligation, and no sales calls unless you ask for one.